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Export Type Directions
| Export Type | Directions | Video |
|---|---|---|
| Preparing my assessment data for export | Complete any in-progress AEPS assessments and if you use OSEP reporting, make sure all children are marked for OSEP reporting. | ☒ |
| Export child profile data for importing into new AEPSI | Export the Child Profile List report for importing child profiles into new AEPSI for AEPSI-3 system. If you want to import just child profile demographic data, export the Child Profile List report: Login to www.aepsi.com Select My Reports from the main navigation menu. Select Program Reports. Click “CSV” next to Child Profile List and download the file to your computer. Once you have exported the report file from AEPSI, you will want to format the data into the csv template for importing into the new system. Download the mapping table for a description of the mapping of the fields and Download the csv template to help you get started. Note: The csv template contains a row of sample data so you can see how to format the data. Be sure to delete this row before importing your data. | ☒ |
| Export child profile data with near-entry COS ratings for importing into new AEPSI | Export the Entry Data Only (Ratings for Each Child) report, which includes near-entry COS ratings, for importing into new AEPSI for AEPSI-3 system as needed. If you want to import demographic data and OSEP near entry COS ratings, export the Entry Data Only (Ratings for Each Child) report: Login to www.aepsi.com Select My Reports from the main navigation menu. Select Program Reports. Click “CSV” next to Entry Data Only (Ratings for Each Child) and download the file to your computer. Once you have exported the report file from AEPSI, you will want to format the data into the csv template for importing into the new system. Download the mapping table for a description of the mapping of the fields and Download the csv template to help you get started. Note: The csv template contains a row of sample data so you can see how to format the data. Be sure to delete this row before importing your data. | ☒ |
Export Process to AEPSi-3
Once you have your import file prepared, you are now ready to import it into AEPSi-3 (aepsi3.com).
Select your program from the top right navigation menu and click “View Program”.
Scroll down to the Children section and select the “Import” link.
| NAME | DOB | ID | ALT ID | STATUS |
|---|---|---|---|---|
| BASED, CENTER READY-SET | 06/09/2018 | 01HE1725PKD7XPVY6ZYAQYN2V8 | 1254572 | Active |
| BASED, CENTER AEPS-3 | 04/05/2021 | 01HE0PSBYMZEEA9PTZSM3A1ZEQV | 1254568 | Active |
| BASED, HOME READY-SET | 04/05/2021 | 01HE1725NXRDTTCCTSYHA9FPE | 1254570 | Active |
| BASED, HOME AEPS-3 | 04/05/2021 | 01HE5V6TZ5DRS7X4PWPSHTBN71 | 654456 | Active |
| BEAR, COCAINE | 09/12/2023 | 01HA7SSBPW4JSSWXSJRHOI1YWSN | Active |
- Select the arrow next to Children CSV Headers to see the list of fields that should be included in your import file. Fields marked with an asterisk are required. If you have created classrooms for your program, you can include that field in your import file as well as any custom fields that have been created. Make sure the field names listed in the CSV headers match the field names in your import file.
4. Select “Choose file” and click “Import file”.
Import Results
You will see the results of your import in the table pictured below. If the import was a success, it will appear under the status column.
| CSV ROW STATUS | AEPSI CHILD ID | ERRORS |
|---|---|---|
| 2 | Success | 01HGBXT1QDKB2CCRNHPREM32D4 |
| 3 | Success | 01HGBXT1QDWRN5ETMTRNTLFKP4 |
Error Handling
AEPSi-3 will also let you know if the import file failed and the specific reasons why. If I attempt to import this file, AEPSi-3 will successfully import the data for the first child but will show the import failed for Child 2 and will list specific errors.
| | A | B | C | D | E | F | G | H | I | J | | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | | 1 | Child Id | Child Last | Child First | DOB | Weeks Premat | Gender | Status | Classroom | Dev. Status | | 2 | 56565655657 | Child | Import | 8/12/2021 | 0 | Male | Active | The Ravens Rock Classroom | Typically Developing | | 3 | 53535353358 | Child 2 | Import | | 0 | Female | Active | The Ravens Rock Classroom | Yes |